How to Politely Ask for a Letter of Recommendation
Asking for a letter of recommendation can be a daunting task, especially if you’re not sure how to approach the person. However, with the right approach, you can make the process smoother and more successful. Here are some tips on how to politely ask for a letter of recommendation.
1. Choose the Right Person
Before you make your request, make sure you’re asking the right person. The ideal person to write your letter should be someone who knows you well, has observed your work ethic, and can speak to your abilities and character. This could be a former employer, a professor, or a colleague.
2. Prepare in Advance
Give the person plenty of time to write the letter. Ideally, you should ask for the letter at least one month before the deadline. This gives them enough time to reflect on your work and write a thoughtful letter.
3. Make a Personal Request
When asking for a letter of recommendation, it’s important to be personal and specific. Instead of sending a generic email, take the time to write a personalized message. Start by expressing your gratitude for their past support and mention a specific instance where they have helped you grow professionally or academically.
4. Provide Context
Include some context in your request, such as the reason for the letter, the program or position you’re applying for, and any relevant details that might help the person tailor the letter to your needs. For example, you could mention the specific skills or experiences you’ve developed that are relevant to the position.
5. Offer Assistance
Let the person know that you’re willing to help in any way you can. Offer to provide additional information, such as a resume or a list of your accomplishments, or to meet for a brief chat to discuss your goals. This shows that you value their time and effort.
6. Be Polite and Professional
Throughout the process, maintain a polite and professional tone. Thank the person for their time and consideration, and be respectful of their schedule. Avoid making demands or appearing desperate.
7. Follow Up
After making your request, follow up with a polite reminder a week or two before the deadline. This shows that you’re proactive and grateful for their help.
By following these tips, you can politely ask for a letter of recommendation and increase your chances of receiving a strong, well-written letter. Remember to show appreciation for the person’s time and effort, and to be patient throughout the process.
