How to Enable Co-Authoring in SharePoint Online
Co-authoring is a feature in SharePoint Online that allows multiple users to work on the same document simultaneously. This feature is particularly useful for teams that need to collaborate on documents in real-time. In this article, we will guide you through the steps to enable co-authoring in SharePoint Online.
Step 1: Open SharePoint Online
The first step to enable co-authoring is to open SharePoint Online. You can do this by logging into your Office 365 account and navigating to the SharePoint site where you want to enable co-authoring.
Step 2: Create or Open a Document Library
Next, you need to create a new document library or open an existing one. If you are creating a new document library, click on “New” and select “Document Library.” If you are opening an existing one, simply click on the document library name.
Step 3: Click on the Gear Icon
Once you are in the document library, click on the gear icon in the upper-right corner of the page. This will open the settings menu.
Step 4: Click on “Library Settings”
In the settings menu, click on “Library Settings.” This will open a new page with various settings for the document library.
Step 5: Click on “Versioning Settings”
Under the “General Settings” section, click on “Versioning Settings.” This will open a new page with versioning settings for the document library.
Step 6: Enable Major Versions and Check In/Check Out
On the versioning settings page, you will see two options: “Enable major versions” and “Check In/Check Out.” Make sure both of these options are enabled. This will allow users to create new versions of documents and check them out before editing.
Step 7: Click on “Save”
After enabling the versioning settings, click on “Save” to save the changes.
Step 8: Enable File Versioning
Go back to the library settings page and click on “File Versioning.” This will open a new page with file versioning settings. Make sure the “Enable file versioning” option is checked. This will allow users to create new versions of files and check them out before editing.
Step 9: Click on “Save”
After enabling file versioning, click on “Save” to save the changes.
Step 10: Enable Co-Authoring
Finally, go back to the library settings page and click on “Advanced Settings.” In the “Customize permissions for this library” section, scroll down and click on “Change.” In the new window, select “Allow” under the “Concurrent access” setting. This will enable co-authoring for the document library.
Step 11: Click on “OK”
After enabling co-authoring, click on “OK” to save the changes.
Conclusion
Enabling co-authoring in SharePoint Online is a straightforward process. By following the steps outlined in this article, you can enable this feature for your document libraries and allow your team to collaborate on documents in real-time. Co-authoring can greatly improve productivity and efficiency in team collaboration.
