How to Enable Co-authoring in SharePoint Online
Co-authoring in SharePoint Online is a powerful feature that allows multiple users to work on the same document simultaneously. This capability is particularly beneficial for teams working on collaborative projects, as it eliminates the need for users to wait for each other to finish their work before they can proceed. In this article, we will guide you through the process of enabling co-authoring in SharePoint Online.
Step 1: Log in to SharePoint Online
The first step in enabling co-authoring is to log in to your SharePoint Online account. If you are already logged in, proceed to the next step. Otherwise, navigate to the SharePoint Online website (https://sharepoint.com) and enter your credentials to log in.
Step 2: Open the document library
Once you are logged in, navigate to the document library where you want to enable co-authoring. You can do this by clicking on the “Libraries” link in the Quick Launch panel on the left side of the page.
Step 3: Choose the document to enable co-authoring
Within the document library, locate the document you want to enable co-authoring for. Click on the document to open it in the browser-based editor.
Step 4: Enable co-authoring
After opening the document, click on the “Edit in Browser” button located in the upper-right corner of the document. This will open the document in the browser-based editor, which supports co-authoring.
Now, to enable co-authoring, click on the “Share” button in the upper-right corner of the document editor. In the Share dialog box, click on the “People” tab, and then click on the “People” link under the “Who can access” section. This will open a new dialog box where you can specify the users and groups who can access the document.
In the “People” dialog box, enter the names or email addresses of the users you want to grant co-authoring permissions to. You can also use the search bar to find users or groups. Once you have added the desired users, click on the “Save” button to apply the co-authoring permissions.
Step 5: Confirm co-authoring is enabled
After saving the co-authoring permissions, the document will be available for multiple users to edit simultaneously. To confirm that co-authoring is enabled, open the document in the browser-based editor and look for the “Co-authoring” indicator at the bottom of the page. This indicator will show you how many users are currently editing the document and their names.
Conclusion
Enabling co-authoring in SharePoint Online is a straightforward process that can greatly enhance team collaboration. By following the steps outlined in this article, you can easily enable co-authoring for documents in your SharePoint Online environment. Remember that co-authoring requires a modern experience app to be enabled in your SharePoint Online tenant, so ensure that you have the necessary permissions to do so.
